Hiring: Full-time Executive Assistant - Remote - $12,000 - $18,000/yr
🚀 About the Client 🚀
⚖️ Legal with a Purpose – Specializing in Social Security Disability, insurance claims, and personal injury.
💼 Board-Certified Expertise – Among the few NC attorneys holding specialist credentials in Disability Law.
🚀 Expanding Impact – Growing outreach, podcast presence, and referral networks across the Southeast.
🤝 Faith-Driven Leadership – Guided by compassion, ethics, and a strong sense of mission.
🌟 Tight-Knit, High-Integrity Team – Open communication, honesty, and growth are at the core of everything.
Responsibilities of the Executive Assistant:
Your responsibilities include:
- 🗓 Executive Support & Time Management
- Structure and organize the executive’s daily schedule to maximize focus and productivity
- Hold the executive accountable to daily goals, outreach targets, and task completion
- Lead morning prep meetings (around 8 AM ET) to align priorities and calendar updates
- Manage reminders, time blocks, and recurring check-ins for strategic follow-through
- Track follow-ups and ensure no important task or opportunity slips through the cracks
- 📧 Inbox & Communication Management
- Manage multiple inboxes (law firm and insurance agency) under a “zero inbox” goal
- Filter, sort, and organize high-volume emails; unsubscribe from irrelevant promotions
- Draft professional messages and, once trained, respond on behalf of the executive
- Flag urgent emails requiring immediate attention and maintain clear communication logs
- Implement and maintain organized email systems for faster responses and task tracking
- 🤝 Outreach, Referrals & Relationship Building
- Support outreach campaigns targeting attorneys and referral partners
- Maintain structured databases of 500–600 contacts with accurate details and segmentation
- Research contact backgrounds, social media profiles, and engagement points for calls booked with the executive
- Manage LinkedIn campaigns—managing connections, responding to messages, and scheduling calls
- Track outreach metrics, follow-ups, and referral conversions through spreadsheets or CRMs
- Coordinate the preparation and sending of referral gift packs and appreciation mailers
- 🎙 Podcast Management & Meeting Support
- Handle all podcast guest logistics: scheduling, data collection, and confirmation emails
- Send pre-interview agendas and post-interview thank-you messages
- Manage digital assets such as bios, headshots, and recordings for each guest
- Take or organize meeting notes via AI tools, summarizing follow-ups and next steps
- Maintain a clear structure for podcast and meeting documentation
- 📊 Reporting & Systems Management
- Maintain spreadsheets, CRMs, and dashboards for outreach, leads, and performance metrics
- Prepare weekly reports summarizing calls, meetings, conversions, and referral data
- Pull and summarize data from QuickBooks or CRMs using AI tools for insights
- Maintain clean data systems and structured documentation across business tools
- 💡 Marketing Support (Nice-to-Have)
- Repurpose podcast clips into blog posts, newsletters, or social media content
- Support the setup and management of social media calendars and scheduling tools (e.g., Metricool)
- Coordinate with external marketing partners or agencies on copy, campaigns, or newsletters
- 🤖 AI & Creative Support (Nice-to-Have)
- Use AI tools (ChatGPT, Descript, or similar) to transcribe, summarize, or generate content
- Convert podcast transcripts into written materials, blog drafts, or book outlines
- Utilize AI to streamline reporting, content repurposing, and data organization
Perks:
- 13th Month Bonus (Wild right?! 🤯)
- Permanent work-from-home / remote set-up 🌴
- Health insurance 👨⚕️
- Dental insurance 🪥
- Mental health insurance 🧠
- Great starting salary 💰
- Growth opportunity 📈
- Performance-based raises 💸
- Prizes and bonuses 🏆
Specifics:
- **Time **
- Full-time; 9:00 AM – 6:00 EST
- Transition to 7:00 AM to 4:00 PM EST after onboarding
- This is a remote position so you can have the freedom to work from anywhere
- Tech Stack
- Must-Have:
- 💻 Microsoft Office Suite – Excel, Word, and Outlook
- 🗂 Google Workspace (G-Suite)
- 📇 CRM Tools – Experience with any CRM (e.g., HubSpot, ClickUp, Pipedrive, or similar)
- Nice-to-have:
- 💬 LinkedIn (Highly Preferred for outreach)
- 🧾 QuickBooks
- 🤖 AI Tools – ChatGPT, Descript, and Metricool
- Compensation
- Fixed Rate $12,000 - $18,000/yr