About the Role
Mucho Dinero is looking for a highly organized and detail-oriented Finance & Operations Administrator to manage the company's day-to-day financial administration and reporting. This person will play a key role in maintaining accurate financial records, supporting management with reporting, and ensuring all documentation is properly prepared for our external accountant.
The ideal candidate combines strong bookkeeping and administrative skills with advanced Excel or Google Sheets knowledge and is capable of building and improving financial reporting systems independently.
Key Responsibilities
Financial Administration
• Maintain and update the company's income tracking sheets..
• Record and categorize all business expenses accurately..
• Reconcile bank transactions and payment records..
• Monitor outstanding invoices and payments..
• Maintain accurate and up-to-date financial records..
Receipt & Documentation Management
• Collect, organize, and archive all receipts, invoices, and supporting documents..
• Ensure financial documentation is complete and accountant-ready..
• Submit monthly financial records to the external accountant..
• Maintain a structured digital filing system..
Payment Management
• Prepare supplier and vendor payments for management approval..
• Monitor recurring subscriptions and operational expenses..
• Track payment due dates and ensure timely processing..
• Assist with cash flow monitoring and payment planning..
Financial Reporting & Analysis
• Create and maintain Profit & Loss (P&L) reports..
• Build and improve financial tracking systems and reporting templates..
• Prepare weekly and monthly management reports..
• Maintain cash flow reports and financial dashboards..
• Analyze financial data and identify trends, discrepancies, and opportunities for improvement..
Process Improvement
• Improve financial workflows and reporting structures..
• Create scalable systems to support company growth..
• Assist management with budgeting and financial planning..