Hiring: Full-time Executive Assistant - Remote - $9,600 - $14,400/yr
Responsibilities of the Executive Assistant:
Task & Project Coordination
- Accountability & Progress Tracking
- Act as the CEO’s accountability partner, ensuring ideas, initiatives, and commitments are documented, tracked, and completed
- Proactively follow up on action items to maintain momentum and meet deadlines
- Systems & Workflow Development
- Create and maintain task tracking systems and project boards to provide visibility on priorities
- Assist in developing structured workflows (“journeys”) for live event production to ensure smooth handoffs and seamless execution across all stages
- Talent Buying Support
- Partner with the talent buying team to gather key data—such as historical ticket sales and gross revenues from platforms like Prism—to prepare competitive artist offers
- Anticipate information needs to keep the team ahead in negotiations and planning
Calendar Management
- Scheduling Meetings - Manage a dynamic calendar across multiple time zones, balancing business, travel, and personal activities
- Schedule and confirm meetings, ensuring adequate preparation time and no scheduling conflicts
- Strategic Time Allocation - Protect time for strategic thinking, focused work, and essential breaks
- Incorporate personal activities such as training sessions or wellness appointments to maintain work-life balance
Email & Communication Management
- Oversee and streamline the CEO’s inbox to achieve and maintain “Inbox Zero” daily
- Create and manage folder systems or priority filters for quick access to critical communications
- Monitor and manage incoming communications via email, iMessage, and phone, ensuring timely responses and follow-ups
- Maintain and nurture relationships by keeping track of ongoing conversations and commitments
- Monitor additional communication channels (e.g., Slack, where applicable) and filter out noise, delivering only the most relevant updates to the CEO
Meeting Support
- Capture key points, decisions, and action items during meetings, using AI note-taking tools where appropriate
- Summarize discussions into concise action items, distribute updates to the right people, and track completion of assigned tasks
- Apply discretion when sharing information, ensuring alignment with the CEO’s strategic priorities
Travel, Reservations & Personal Administration
- Travel Management - Coordinate complex travel itineraries for business and personal trips, including flights, hotels, ground transportation, and activity suggestions
- Adapt and improve upon the CEO’s current travel systems for efficiency and personalization
- Personal Administration - Support personal tasks such as home management, meal planning, sourcing household services, sending gifts, and scheduling personal appointments
- Ensure personal commitments integrate smoothly with professional obligations
Want to Know More About the Client?
Our client is a visionary entrepreneur at the forefront of live entertainment, with a career spanning decades in music, culture, and large-scale event production. As the CEO and founder of one of the largest independent promoters in the U.S., he produces 300–500 events annually—ranging from intimate club shows to massive music festivals that attract hundreds of thousands of attendees. But he’s more than a music mogul—he’s a serial entrepreneur expanding into high-end hospitality and innovative eCommerce ventures. His mission? To create unforgettable experiences while building communities grounded in love, unity, and creativity.
He’s built a close-knit team that feels like family, thrives on creativity over corporate routine, and shares one goal: shaping the future of entertainment, one epic event at a time.
Perks:
- 13th Month Bonus
- Permanent work-from-home / remote set-up
- Health insurance
- Dental insurance
- Mental health insurance
- Great starting salary
- Growth opportunity
- Performance-based raises
- Prizes and bonuses
Specifics:
Time
- Full-time; 8am to 5pm MST
- This is a remote position so you can have the freedom to work from anywhere
Miscellaneous
- Attire - business casual when in meetings
- Professional setup
- Clean background
- Good camera
- Good microphone
- Strong wifi
Tech Stack
Compensation
- Fixed Rate $9,600 - $14,400/yr