We’re looking for a sharp, detail-oriented assistant to support both our estimating and day-to-day administrative operations for printing and installation projects.
We are a printing and installation company, and this role is focused on working on the pricing and pre-production process for preparing printing and installation estimates, which can involve reviewing construction/design plans, understanding scope, and building accurate quotes through our internal estimating platform. Prior experience with printing, signage, and large-format graphics is strongly preferred.
Administrative, Billing & Office Support
- Assist with client outreach and follow-ups (primarily email-based)
- Monitor, organize, and respond to incoming emails
- Help route quote requests and project information internally
- Prepare and send invoices based on approved quotes and completed work
- Assist with billing tracking, payment follow-ups, and basic accounts receivables support
- Maintain project records, quotes, invoices, and documentation
- Assist with scheduling, confirmations, and general coordination
- Support the team with other day-to-day administrative tasks as needed
Estimating & Pre-Production Support
- Review printing, architectural, construction, design, and production plans (PDFs, drawings, elevations and printing specs)
- Identify and interpret scope related to:
- Print collateral specifications
- Vinyl graphics
- Wallcoverings
- Window film
- Signage and displays
- Calculate square footage, linear footage, quantities, and material needs
- Estimate labor hours based on project scope (training will be provided)
- Enter detailed and accurate information into our quoting software
- Flag missing information or inconsistencies in plans so they can be clarified early
What We’re Looking For
- Strong attention to detail and strong sense of urgency — accuracy and efficiency matters
- Highly organized and highly disciplined and comfortable juggling multiple tasks
- Confident, professional written communication with clients
- Coachable, adaptable, and highly motivated and committed to learning, improving and advancing.
- Ability to read and interpret floor plans, elevations, and site drawings
- Solid math skills (area calculations, unit conversions, takeoffs)
- Basic understanding of construction or installation workflows
- Self-motivated and able to work independently
- Fluent in written and spoken English (Spanish is a bonus)
Strongly Preferred Experience
- Experience in printing, signage, large-format printing, graphics, or construction
- Familiarity with materials such as paper, vinyl, wallpaper, fabric graphics, acrylic, aluminum, etc.
- Previous estimating, production coordination, and billing experience
- Familiarity with quoting or invoicing platforms
Role Details
- Fully remote
- Part-time or full-time (flexible hours)
- Must be responsive during agreed working windows
- Long-term opportunity with growth potential for the right candidate