We are seeking a proactive and organized Construction Operations Virtual Assistant to join our team. This role involves providing high-level administrative support to ensure the smooth operation of daily tasks within the construction process. The ideal candidate will have experience with basic operations software such as AppFolio, Excel, and QuickBooks, and possess excellent communication skills. You’ll help streamline construction operations, manage project schedules, and assist with financial tracking to ensure projects run smoothly.
Key Responsibilities:
Assist in managing project schedules and deadlines.
Handle project-related documentation, ensuring all records are up-to-date and accurate.
Use AppFolio and QuickBooks to track project budgets, expenses, and other financial records.
Coordinate communication with clients, vendors, and team members regarding project updates.
Support project managers with administrative tasks related to construction operations.
Maintain and organize project files, ensuring easy access and proper filing of important documents.
Proactively identify and solve operational challenges to improve project efficiency.
Mandatory Skills:
Basic experience with AppFolio for managing construction project portfolios.
Proficiency in Excel for tracking budgets, timelines, and data analysis.
Working knowledge of QuickBooks for financial tracking and invoicing.
Excellent English communication skills (both written and verbal) with a focus on clarity and professionalism.
Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
Ability to maintain confidentiality and handle sensitive information with discretion.
Reliable internet connection and the ability to work independently in a remote environment.
Preferred Skills:
Experience in construction or real estate operations.
Familiarity with construction-specific software (e.g., Procore, Buildertrend).
Prior experience working in a virtual or remote setting.
Knowledge of construction project management and basic financial tracking.
Why Join Us:
You will become an integral part of a growing team that values organization, communication, and efficiency. This is a remote position offering flexibility and the opportunity for career growth as you demonstrate your skills and reliability.