Stephanie Njoki Mutugi

Stephanie Njoki Virtual Assistant & Executive Support Specialist Book a Call About Me I am a dedicated professional with over three years of experience supporting executives and organizations through recruitment, project coordination, and workflow optimization. My background has equipped me with strong organizational, communication, and problem-solving skills that transfer seamlessly into the Virtual Assistant and Executive Support space. Having worked with a U.S.-based company, I am highly experienced in aligning meetings across different time zones, collaborating with cross-border teams, and providing dependable administrative support. My mission is to help clients save time, stay organized, and focus on their priorities while I take care of the details. “Your trusted partner in efficiency, organization, and client support.” Services I Offer I provide a wide range of administrative and executive support services, tailored to meet the unique needs of busy professionals and growing businesses: 📅 Executive Assistance – Calendar & email management, travel coordination, meeting scheduling 💬 Client Communication – Drafting correspondence, professional communication, CRM support 📊 Document Preparation & Research – Reports, presentations, data entry, online research 👥 Recruitment Support – Candidate sourcing, interview scheduling, onboarding support 📣 Social Media Assistance – Content support in Canva, LinkedIn management 📑 Workflow & Project Coordination – Using tools like Trello, Asana, and Notion My Core Skills Attention to Detail – Ensuring accuracy in scheduling, documentation, and reporting Communication – Professional, clear, and client-focused interactions Organization & Multitasking – Managing priorities and deadlines effectively Tech-Savvy – Proficiency with digital tools and platforms (CRM, ATS, Canva, Zoho, Jazz HR, Job Diva, LinkedIn Recruiter) Cross-Cultural Collaboration – Skilled in working with international teams and clients Problem-Solving & Initiative – Anticipating needs and providing proactive solutions Professional Experience & Snapshot National Recruiter – Vensure Employer Solutions (Chandler, Arizona | 2024–Present) Coordinated candidate and client schedules across multiple U.S. states and time zones. Designed onboarding materials and streamlined documentation processes. Implemented systems to improve communication and client satisfaction. Project Recruiter – Yusudi Limited (Nairobi, Kenya |-) Partnered with executives across Africa and overseas to support organizational hiring. Managed client communication and scheduling for CEOs, COOs, and senior executives. Maintained accurate applicant and client data using Zoho, LinkedIn, and ATS systems. Tools & Tech Expertise What My Clients Can Expect When working with me, my clients can expect: Clear, timely, and professional communication Flexibility across U.S., European, and Asian time zones High attention to detail and confidentiality with sensitive information Proactive support that anticipates client needs A collaborative partner who ensures smooth daily operations Contact Stephanie Njoki Let's Work Together Book a Meeting