Jane Muthiru

ACK ST. GERTRUDE PARISH - CLAY CITY MINUTES FOR THE ANNUAL GENERAL MEETING HELD ON 9TH MARCH 2014 PRESENT 1. Rev Samuel Githaiga 2. Rev Parin Kabeu 3. Rev. Dr. L. Mwaniki 4. Dr. Joseph Kangangi 5. Davis Njeru 6. Mary Kamakia 7. Mwaniki Mwangi 8. Charles Kahuha 9. Janet Gichia 10. Kasichana Iha 11. Lillian Watana 12. Jane Wairimu 13. Lydia Njoroge 14. George Kamau 15. David Gathu 16. Reuben Mwangi 17. Charles Kamakia 18. Mary Ngina 19. Grace Mwangi 20. Rachael Njimu 21. Rachael Njoroge 22. Esther Mwenjwa 23. Elizabeth Njoki 24. Margaret Gathu 25. Christine Githaiga 26. Florence Njathi 27. Ruth Marigi 28. Nyambura Ng’ang’a 29. Evelyn Njambi 30. Loise Njuguna 31. Peter K Miringu 32. Phylis Muthoni 33. Lucy Wairimu 34. Samuel Gitau 35. Archibald Macharia 36. Juliana Sang’onda Omami 37. Frank Muema 38. Peris Wambui Irungu 39. Joyce Wangari 40. Nancy Njagi Gitonga 41. Gertrude Waithaka 42. Grace Nyambura 43. Doreen Amele 44. Purity Muthoni 45. Duncan Miti 46. Anne Ngumba 47. Tabitha Njeru 48. Catherine Kangangi 49. Felicity Njambi 50. Phniit Ngere 51. Solomon Ouma 52. Godfrey Obinda 53. Yvonne Amele 54. Jones Muthama 55. Sospeter Kagai 56. Joseph Mwangi 57. Chrispo Wainaina 58. Oscar Kamau 59. Irene Kangangi 60. Michael Mburu 61. Collins Otieno 62. Stephen Lukhachi 63. Martilda Wanjiku 64. Alice Kariuki 65. Nelson Odwa 66. Lucas Owako 67. Victoria Akoth 68. Christopher Mbogo 69. Grace Mwangi 70. Jennifer Kagua 71. Charity Nyaga 72. Peter Mathara 73. Rosaline Mbogo 74. Grace Mukei 75. Esther Muriithi 76. Jane Mugereki 77. Florence Mwangi 78. James I Thuku 79. Daniel Muraya 80. Elly Adero 81. Mickey Mwamuye 82. Joel Noi 83. Shadrack Kamau Machua 84. Silas Ngari 85. Kevin C Majani 86. Miriam Mwangi 87. Lucy Kihara 88. Florence Muchiri 89. Mercy Mwangi 90. Nyambura Kimani 91. Irene Njenga 92. Lusy Kahende 93. Dorcas Nelima 94. Dorothy Otieno 95. Maurice Barasa 96. Harold Shakke 97. Moses Wachira Mugo 98. Anne Wachira 99. Scovia Plossy 100. Tabitha Wanjiru Ng’ang’a 101. Mary Ngugi 102. Mary Kamere 103. Elis Wanjiru Chege 104. Carol Wambui Thuo 105. Ruth N Njuki 106. Ruannalice Nyambura Ng’ang’a 107. Emmy Shakke 108. Kezia Kimani 109. Gabriel Njeru 110. Hillary Matthews 111. Richard Miricho 112. James Wanzala 113. Helen Kirikiru 114. Mary Kamwatti 115. Caren Atieno 116. Eunice Gachane 117. Elizabeth Kariuki 118. Esther Kiarie 119. Eunice Chege 120. Joyce Kariuki 121. David Gichamba 122. Tessy Omondi 123. Beatrice Wagendo 124. Diana Mbuguiro 125. Perpetuah Gatere 126. Emily Barasa 127. Col kamere 128. Isaac Gikeri 129. Mary Macharia 130. Ephantus Gathongo 131. Ricu Mwenda 132. Stellamaris Mugo 133. Peter Thande 134. Grace Muriuki Apologies 1. Carolyne Kithuka 2. Kimani Mwaura 3. Beatrice Gichamba 4. Damaris Njoroge 5. Chris Njoroge 6. Jane Theuri Min 1/3/2014: Preliminary The meeting started at 12.00 Noon with a prayer from Dr. Kangangi. The acting secretary - Peter Thande read out the agenda for the day. Min 2/3/2014: Reading of the previous minutes The secretary read the minutes of year 2013 AGM. They were proposed by Perpetuah Gatere and seconded by David Gichamba. Min 3/3/2014: Matters Arising A committee had been appointed led by people’s warden to discuss Sacco for the church – to report progress. Mercy ministry promised to be active in the year 2014. The church bought 2 plots for Muirigo. However the same will be sold and a bigger plot bought. Min 4/3/2014: Annual Report from the Chairman The chairman thanked the congregation for their support in year 2013. He was grateful that due to every Christian’s participation the church was consecrated in June 2013. The full report was read verbally by the chairman as attached to the agenda. The report covered all areas of growth in the church. The members had one minute of silence to remember late Mrs. Irungu. The professionals who assisted during church construction were appreciated together with development committee chairmen. A new curate Rev Parin Kabeu was introduced and members asked to give him support. Rev Peter Gachira was transferred to St. Stephens as the new Vicar for the Parish. Gibson Waichari was appreciated for taking charge of the teen’s church. The new lay readers were recognized. Members were given an opportunity to read the chairman’s report:- A correction was noted on the price of Muirigo’s plots Weddings done in year 2013 were noted and young people encouraged to do their weddings in the church. Harold Shakke proposed the report and L. Kihara seconded. Min 5/3/2014: Presentation of the Audited Accounts The treasurer presented the audited accounts for year 2013. The treasurer Eunice Gachane read the PCC responsibilities while the auditor gave his opinion on the audited accounts. The auditor took members through the detailed accounts item by item. Income for the year was KSh 24m against expenditure of Ksh 17m compared to Ksh 19m and Ksh 12m recorded in year 2012 respectively. Report was proposed by Felicity Kungu and seconded by Maurice Barasa Queries about Financial statements Investment – Treasurer explained that Ksh 3m was invested with BRITAM for 3 months to earn interest A clarification was made on the role of BOF in preparation of Accounts The role of Development committee in expenditure of funds raised was explained. Min 6/3/2014: Budget proposals for year 2014 Treasurer took members through the proposed budget in all arrears. Total Income budget for the 2014 - Ksh 40.7m which is a growth of 43% compared to 2013. The budget was proposed by Shadrack Kamau and seconded by Eng. Gathongo. Queries on budget: The current halls will continue being used for school but during year 2015, a separate location will be considered. For the church to buy the ½ acre we shall sell our 2 plots at Muirigo, raise 5m from harambee and borrow the deficit from Equity bank. Min 7/3/2014: Presentation of departmental reports: The chairman asked members to go through the Development committee report and familiarize themselves with what is happening. Grace Muriuki proposed the reports and Ruth Marigi seconded. Min 8/3/2014: Report on PCC reports Members were invited to peruse these reports at will from the office. Min 9/3/2014: Dissolution of PCC The chairman thanked members of PCC and dissolved the PCC. Min 10/3/2014: Appointment of Auditors Chairman commended Mathara & Associates for the period they have been our auditors. The auditor responded by thanking the church for giving them an opportunity to do the audit. He called on BOF and PCC to be thorough in perusing the accounts. Members agreed to change the auditors as recommended by PCC of the year 2013. Min 11/3/2014: Elections/Nomination 1. Secretary Proposed and seconded – Sarah Mwethi, Martildah Mwaura, Lydia Njoroge Members elected Lydia Njoroge as Secretary for the year 2014. 2. Treasurer Proposed and seconded - Eunice Gachane and Maurice Barasa. Members elected Eunice Gachane as the treasurer for 2014. 3. People’s Warden Proposed and seconded - Isaac Gikeri. Members agreed to elect Isaac Gikeri but he explained that due to commitments he was unable to continue. Members elected Michael Mburu as people’s warden. 4. Dr. Joseph Kangangi-Vicar’s warden - Nominated by the vicar 5. Micky Mwananje-Youth 6. Phyllis Muthoni-Sunday school 7. Catherine Kangangi-Mothers Union 8. Harold. Shakke-KAMA/Synod Representative 9. Emmy Shakke-Choir 10. Col Kamere-Hannah’s house 11. Anne Wachira-Tabitha’s house 12. Rosyln Mbogo-Clayworks 13. Mburu Joseph -Ruth’s house 14. Keziah Kimani-Mary’s house 15. Anthony Mwaura-Esther’s house 16. Anne Ngumba-Deborah’s house 17. Eng. Gathongo-Sarah’s house 18. Florence Muchiri-Synod Representative 19. Maurice Barasa-Mission & Evangelism 20. Peter Thande-Development chairman 21. David Gichamba-Lay reader - Co-opted 22. Rachel Njimu-Lay reader - Co-opted 23. Mwaniki Mwangi-V/Chairman - Muirigo church 24. Fredrick Kimani-Representative - Muirigo church 25. Rev. Dr. L. Mwaniki-Ex-official 26. Rev. Parin Kabeu-Ex-official The new elected members were introduced and appreciated. Min 8: New Auditors BOF chairman, Dr. Kangangi informed the members that BOF had interviewed some auditors and selected one Kimani Kerrets & Co as our auditors for year 2014. David Gichamba explained that the selection was based on new ideas and experience which the auditors will bring on board. The auditor will cost the church more but believe we will get value for the cost. This was proposed by Dr. Kangangi and seconded by Anne Ngumba. There being no other business the AGM ended at 2.30pm. Signed by: Chairman………………………………..Secretary ……………………………………..