Job title: Executive Assistant (with bookkeeping experience)
Type of employment: Full-time (Remote)
Budget: $6/hr - $10/hr
Interested? Click APPLY NOW
Important: Open to remote Filipino talent.
We are seeking a highly organized and tech-savvy Executive Assistant to provide end-to-end administrative, marketing, and bookkeeping support to a team of executives leading multiple technology-focused companies. This position is ideal for a proactive professional who thrives in dynamic environments and enjoys working with cutting-edge tools and AI-powered business solutions. The role combines executive support, marketing coordination, operations management, and bookkeeping responsibilities, offering exposure to diverse business functions and fast-growing industries.
About the Employer:
A U.S.-based technology consulting firm that partners with manufacturers selling high-volume direct to consumers and 3PL logistics companies. The firm specializes in digital transformation, systems integration, and AI-driven business solutions, helping clients optimize workflows and improve operational efficiency. The team fosters a culture of curiosity, accountability, and continuous learning valuing those who take initiative and adapt quickly to new tools and challenges.
Company core values:
- Innovation - Embrace technology and new ideas that drive progress.
- Integrity - Build trust through transparency and accountability.
- Collaboration - Work together to achieve shared goals efficiently.
- Continuous Learning - Stay curious and open to new tools, trends, and systems.
- Excellence - Strive for accuracy, quality, and consistent delivery in every task.
Objectives of this role:
- Provide high-level executive and operational support to company leaders across multiple business units.
- Manage administrative, bookkeeping, and marketing tasks to improve efficiency and accuracy.
- Support recruitment coordination and onboarding processes.
- Leverage technology and AI tools to enhance workflow automation, reporting, and task tracking.
Responsibilities:
- Executive & Operations Support - Manage calendars, emails, meetings, and travel arrangements; oversee vendor coordination and logistics; handle confidential communications and follow-ups.
- Bookkeeping & Financial Support - Record transactions, assist with reconciliations, reporting, and documentation across multiple entities. Training will be provided for Oracle NetSuite.
- Recruiting & People Operations Support - candidate communication, interview scheduling, onboarding, and record management using tools such as Jira.
- Marketing & Social Media - Assist with LinkedIn content creation using Canva, maintain brand consistency, and coordinate trade shows, events, or promotional activities.
- Technology & AI Tools - Help implement and integrate new software tools to streamline workflows and automate processes.
Required skills and qualifications:
- Proven experience in executive assistance or administrative management.
- Strong bookkeeping or accounting support skills with attention to accuracy.
- Highly organized, proactive, and able to manage multiple priorities.
- Excellent written and verbal communication skills professional and clear.
- Tech-savvy and comfortable learning new systems; proficient in Jira, Canva, LinkedIn, Google Workspace, and Microsoft Office.
- Reliable, discreet, and capable of handling confidential information.
Preferred skills and qualifications
- Exposure to ERP systems (e.g., Oracle NetSuite) is an advantage, but training will be provided.
- Experience supporting executives in technology, logistics, or operations-based industries.
- Background in recruiting coordination, marketing, or people operations.
- Interest in AI tools, workflow automation, and emerging business technologies.
Interested? Click APPLY NOW
Important: Open to remote Filipino talent.